Council of the Southern Mountains

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Annual Date: 11-17-2009 Place: Huckleberry Trail Inn Time: 5:30 – 7:30 p.m.

(Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President Claudia Via Randolph Deloatch, Vice President Excused

Sylvia Goforth, Secretary Mike Capparelli Oren Jennings Excused

Aaron Smedley, Treasurer James Stafford

Norma McKinney Jerry Baker

Russell King Don Morgan

The minutes of the previous Board of Directors meeting held on 10-20-09 were approved by a unanimously vote of the quorum present this date.

Topic	Discussion	Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second	Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting	Additional Comments
Call to order	Ms. Muncy, President, called the meeting to order at 5:30 p.m. She welcomed guest and the newly elected board members which are as follows: Randy Osborne, Bradshaw Town Council; Kenneth Gentry, Mayor of Davy; Shirley Duncan, Mayor of Gary. No minutes were approved, as there was not a quorum at the last meeting. Minutes of that meeting were presented, however.
Invocation	Ms. Muncy requested Mr. King to lead us in the invocation.
Executive Session	Board members excused themselves to the Conference Room for Mr. Johnsons’ evaluation and a ruling on a MICRO GRANT Application. Session started at 5:45 p.m. and ended at 6:15 p.m. The Board came out of Executive Session and related that the Executive Director’s Evaluation was completed and the Micro Grant for a Board member was approved.
Regular Session Reconvened	Mr. Smedley led us in Grace for the annual meal. Mr. Johnson presented the Annual Report to the Board. The agency budget was presented. Mr. Johnson read the Memorial to Eva Sue Rash, past board member of the CSM Board of Directors, who passed away in 2009. At this present time we are having really good luck with our agency website, there has been thousands of hits. Consumers are very happy with what we are doing. Satisfaction survey results presented. Our CSBG program has grown and the budget has increased due to ARRA (stimulus) funding. Office Assistants were hired for Stop The Hurt and McDowell County Redevelopment Authority. These positions are also funded through ARRA. Weatherization is doing a good. Curtis Lindsey, Coordinator, is always on top of things. Our budget has increased. We are currently working on completing seventy-eight houses, and as of now, we are two behind. We will be submitting a plan to the State to show how we will catch up. Our big concern is the quality of our work. Our other programs are doing well with exception of MCP, which is behind in placements. Our Outreach Center in Raysal has served one hundred and six clients since opening. Miranda Adams and Kristi Blevins are currently working on Toys for Tykes and obtained over 500 dollars in donations for Christmas in that area. Mr. Johnson recognized Mrs. Goforth for serving two six-year terms on the Board. Mrs. Goforth was responsible for getting McDowell County REACH Coalition off the ground. She was thanked for all she has done presented a gold watch. Mr. Johnson recognized Mrs. Muncy. Mrs. Muncy was shown as an example to the community, and always the first person there to help she was thanked for all she has done for CSM and community. She too was presented a gold watch. Mrs. Muncy signed the safety awards. Curtis Lindsey accepted the awards for the Weatherization department. Nickolas Melnik had attended several trainings. Mr. Johnson thanked the Weatherization Program for a job well done, never complaining, working in small places, and for being accident free. Mr. Johnson recognized Pamela Harrold and presented her with an award for CSM Employee of the Year 2009. Mrs. Harrold accepted the award and stated how she loves working for CSM and what a great cause it is. She also stated how she asks God for help everyday.
Election Of New Board Members	Mr. Capparelli introduced the new Board Members (named above), each representing Elected Officials for our Tripartite requirements. Mrs. Muncy requested the motion. Mrs. Via and Mr. Capparelli will be new check signatories.	Mr. Smedley made the motion to approve.		Motion passed unanimously.
Election Of Board Officers for 2010	The 2010 Slate Officers are as follows: Claudia Via, President Randolph DeLoatch, Vice-President Aaron Smedley, Treasurer Michael Capparelli, Secretary Mrs. Muncy requested the motion. Mrs. Muncy congratulated the new officers.	Mr. Baker made the motion to approve. Motion passed unanimously.
Statements From the New Officers	Mrs. Via has been with CSM since 1964; she is now a Foster Grandparent. She stated in accepting Presidency, “It is a joy to give to the agency that gave to her children. She is very proud to serve CSM. CSM is on the road to better things. She loves the new programs and stated how it is a blessing to be able to give back.” Mrs. Duncan, new Board member, stated she remembers when her children were in the Head Start Program under CSM. Mrs. Muncy stated how CSM went through some troubling times after losing the Head Start Program. She also stated how Mr. Johnson taught her a lot; she thanked Randal for helping and teaching her. “Mr. Johnson has done wonders for CSM.”
Conflict of Interest / Code of Conduct	All members signed the annually policies on Conflict of Interest and the Code of Conduct.
Adjournment	With no further discussion, the President asked for a motion to adjourn. The next Board meeting is scheduled for February 16, 2009 at the CSM Central Office.	Mr. Baker made the motion to approve.		Motion passed unanimously.

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special COMMITTEE:________________ Date: July 17, 2009 Place:Conference Call Time:3-3:40 p.m. Page: 1

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President Jerry Baker (List as Excused or Unexcused)

Randolph Deloatch-Vice President Don Morgan James Stafford-excused Norma McKinney-excused

Aaron Smedley-Treasurer Mike Capparelli Claudia Via-excused Russell King-excused

Sylvia Goforth-Secretary Oren Jennings-excused

The minutes of the previous Board of Directors meeting held on____________ were read and approved by a ____________vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

Call to Order Ms. Muncy, President, called the meeting

to order at approximately 3:00 p.m. This

was a Conference Call due the agency needing

to submit contracts and applications as soon

as possible.

Roll Call A quorum was established to conduct business.

CSBG Contract The Ex. Director reviewed the CSBG Contract

for 2009-10 for American Recovery and

Reinvestment Act funds in the amount of

$402,000. These had been previously reviewed

with the Board with the exception of a proposal

from the Civilian Conservation Corp. to complete

work on a project in Twin Branch, McDowell

County. This would be a tourist and recreation

attraction with a fishing pond, camp sites and a

paint-ball course. Randal related that a Waiver

for this project was submitted and if the Plighted

Housing proposal is rejected or if the agency feels

the Twin Branch proposal is better, then that is the

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special COMMITTEE:________________ Date: July 17, 2009 Place:Conference Call Time:3-3:40 p.m. Page: 2

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President Jerry Baker (List as Excused or Unexcused)

Randolph Deloatch-Vice President Don Morgan James Stafford-excused Norma McKinney-excused

Aaron Smedley-Treasurer Mike Capparelli Claudia Via-excused Russell King-excused

Sylvia Goforth-Secretary Oren Jennings-excused

The minutes of the previous Board of Directors meeting held on____________ were read and approved by a ____________vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

CSBG Contract- one we will establish. The projects Mayor Deloatch made the Motion passed unanimously.

continued were reviewed due to the possibility motion to pass the Resolution

of controversy arising in the community as read. Ms. Goforth

regarding how we spent the funds. The seconded.

Board was fully in support of the projects President Muncy called for

and passed the following Resolution, the vote.

upon Ms. Muncy’s call for a motion.

RESOLVED, that the Council of the

Southern Mountains shall hereby be

Legally authorized to enter into an

Agreement with the Governor’s Office

Of Economic Opportunity for the

Community Services Block Grant

American Recovery and Reinvestment

Act Program for FFY 2009-2010.

All Memoranda of Understanding and

contracts for the projects must be approved

by the Office of Economic Opportunity

before any expenditures are made. Randal

will ensure this requirement is met.

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special COMMITTEE:________________ Date: July 17, 2009 Place:Conference Call Time:3-3:40 p.m. Page: 3

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President Jerry Baker (List as Excused or Unexcused)

Randolph Deloatch-Vice President Don Morgan James Stafford-excused Norma McKinney-excused

Aaron Smedley-Treasurer Mike Capparelli Claudia Via-excused Russell King-excused

Sylvia Goforth-Secretary Oren Jennings-excused

The minutes of the previous Board of Directors meeting held on____________ were read and approved by a ____________vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

CHDO Application Randal then presented to the Board

a background on an application to

WV Housing Development Fund

for CSM to become a Community

Housing Development Organization.

This certification would allow the

agency to seek and possibly obtain

funding for consumer home owner-

ship and rental properties. Randal

related the application was about

three inches thick and the Board

President had to sign several places

before it can be sent in if the Board

approves. In addition, Randal also

related we have no funds to start any

projects at the time and only through

applications and grants would be able

to develop projects in the future. He

also stated that S.A.F.E. was a CHDO

but we will not in any way try to be in

competition with them. There is enough

needy families to go around.

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special COMMITTEE:________________ Date: July 17, 2009 Place:Conference Call Time:3-3:40 p.m. Page: 4

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President Jerry Baker (List as Excused or Unexcused)

Randolph Deloatch-Vice President Don Morgan James Stafford-excused Norma McKinney-excused

Aaron Smedley-Treasurer Mike Capparelli Claudia Via-excused Russell King-excused

Sylvia Goforth-Secretary Oren Jennings-excused

The minutes of the previous Board of Directors meeting held on____________ were read and approved by a ____________vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

CHDO-continued As a result, Randal presented the Mayor Deloatch made Motion passed unanimously.

following Resolution for the Board’s the motion to approve the

consideration: Application and pass the

RESOLVED, that the Council of the Resolution as read. Ms.

Southern Mountains shall hereby apply Goforth seconded.

To the West Virginia Housing Development President Muncy asked for

Fund to be a Community Housing Develop- discussion, with none, a call

ment Organization (CHDO) and comply with for the vote was made.

All the requirements and mandates associated

With this designation, contingent upon approval.

E.D. Updates Randal related the Weatherization Program was

doing better and the Finance Director was keeping

a “close eye” on the program. The program is

meeting production goals and we believe work

quality has improved. This will be verified at the

next inspection by the State.

The E.D. expressed that a considerable amount of

time had been spent with WV REACH, a State

initiative to address the disparities of treatment of

diabetes among African Americans. We are the

fiscal agents for their initiative and tremendous

work had been done for their upcoming conference

at Glade Springs, July 18, 19, 20, 2009.

Open Discussion Board member Mike Capparelli brought up the proposal

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special COMMITTEE:________________ Date: July 17, 2009 Place:Conference Call Time:3-3:40 p.m. Page: 5

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President Jerry Baker (List as Excused or Unexcused)

Randolph Deloatch-Vice President Don Morgan James Stafford-excused Norma McKinney-excused

Aaron Smedley-Treasurer Mike Capparelli Claudia Via-excused Russell King-excused

Sylvia Goforth-Secretary Oren Jennings-excused

The minutes of the previous Board of Directors meeting held on____________ were read and approved by a ____________vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

to use “Go To Meeting” for future

Board meetings and that the cost would be

less than Conference Calls. Randal is to research

this proposal and bring the results back to the

Board to determine feasibility.

Adjournment With no further discussion, the President asked for

a motion to adjourn. The motion as made, duly

seconded and passed unanimously. The next Board

meeting is Scheduled for September 15, 2009 at

the CSM Central Offices.

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special COMMITTEE: Date: June 24, 2009 Place: Conference Call Time:2-2:10 p.m. Page Number: 1

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent:

Sheila Muncy, President James Stafford (List as Excused or Unexcused)

Aaron Smedley, Treasurer Claudia Via-telephoned Randolph DeLoatch-excused

Sylvia Goforth, Secretary Mike Capparelli Jerry Baker-excused

Don Morgan Oren Jennings-excused

The minutes of the previous Board of Directors meeting held on____n/a________ were read and approved by a ____n/a________vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

Call to Order President Muncy called the meeting to order.

With telephoning Ms. Via, seven Board members

were accounted for in regard to a quorum.

CSBG Resolution The Executive Director related that the Board needed Motion made by Mike Motion passed unanimously.

To pass a resolution in order for CSM to receive a Capparelli to pass the

$15,000 grant from the Governor’s Office of Economic resolution as read. Ms.

Opportunity. This money is earmarked for the WV Goforth seconded.

Green project.

The resolution stated: RESOLVED, that Council of

the Southern Mountains shall hereby be legally

authorized to enter into an agreement with the

Governor’s Office of Economic Opportunity for

the Community Services Block Grant Program

for program year 2009.

The President, Sheila Muncy and the E.D. signed the

resolution.

Adjournment As passing the resolution was all the business to be

covered, a motion to adjourn was passed unanimously.

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special Adjourned Regular Adjourned Special Date:04-21-2009 Place: Central Office Time: 5:30-6:45pm Page Number:1

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent: Jerry Baker Oren Jennings

Claudia Via Shelia Muncy Russell King James Stafford

Sylvia Goforth Norma McKinney Randolph Deloatch

Mike Capparelli Don Morgan Aaron Smedley

The minutes of the previous Board of Directors meeting held on 2/17 and 4/6/2009 were read and approved by a unanimous vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

Call to Order President Muncy called the meeting to order.

Roll Call The presiding officer then called the roll of Board members.

A quorum was established to conduct business

Minutes Ms. Muncy asked for the 02/17/2009 Board minutes Mike Capparelli made the motion Motion passed unanimously.

to be approved. to approve. Mr. Smedley seconded

the motion.

Ms. Muncy asked for the 04/06/2009 Telephone Minutes Mr. Smedley motioned to approve Motion passed unanimously.

to be approved for the WX Budget. as submitted. Ms. Via seconded.

WX Update- Randal then presented a Weatherization Report. Funding

was increased and CSM hired 5 more people. Also, hired a

new Program Coordinator, Curtis Lindsey. CSM is ordering

new equipment for job development. Trainings are set up for

the summer months for all WX Staff. Curtis Lindsey was

introduced.

COUNCIL OF THE SOUTHERN MOUNTAINS

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special Adjourned Regular Adjourned Special Date:04-21-2009 Place: Central Office Time: 5:30-6:45pm Page Number:2

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent: Jerry Baker Oren Jennings

Claudia Via Shelia Muncy Russell King James Stafford

Sylvia Goforth Norma McKinney Randolph Deloatch

Mike Capparelli Don Morgan Aaron Smedley

The minutes of the previous Board of Directors meeting held on 2/17 and 4/6/2009 were read and approved by a unanimous vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

Donation Randal related to the Board that he had received a call from

Judge Stevens, impressed by our website and the work we do.

As a result of a class action suit settlement, the Council received

a $20,000 donation. Judge Stephens related he did not want any

personal recognition for the award and that he had tried to spread

the settlement money around the County to organizations.

OEO Report Randal reviewed the results of the recent GOEO agency review.

Overall report went very well with only a few minor changes

Recommended. The by-laws need updating for community members

of the tripartite formulation. We are to develop an activity report

for indirect pool (administrative staff). Overall very good review.

They also want us to change our accounting system and we are looking

at purchasing a new system.

Program Updates Sharon Laxton, MCP Director explains MCP updates. Randal related

about receiving an e-mail to go statewide with MCP program as subgrantee

through the Amachi program in Philadelphia.. We will have to hire someone

to possibly work out of Charleston area. This is considered quite an honor.

Barbara Caceres, RSVP Director then talked about her program. They are

planning several meetings around the area, and she related how they are still

needing volunteers in Mingo County.

BOARD OF DIRECTORS MINUTES

Meeting Type: Regular Special Adjourned Regular Adjourned Special Date:04-21-2009 Place: Central Office Time: 5:30-6:45pm Page Number:3

(Underline One) (Start time to adjournment)

Board Members Present: Board Members Absent: Jerry Baker Oren Jennings

Claudia Via Shelia Muncy Russell King James Stafford

Sylvia Goforth Norma McKinney Randolph Deloatch

Mike Capparelli Don Morgan Aaron Smedley

The minutes of the previous Board of Directors meeting held on 2/17 and 4/6/2009 were read and approved by a unanimous vote of the quorum present this date.

Topic

Discussion

Main Motions (except such as were withdrawn) Points of Order and Appeals. Member’s name making the motion is recorded but not required of the second

Vote Results Entered as the Number Votes on Each Side When Yea or Nay Voting

Additional Comments

Regina Sanders, representing CSBG, spoke about CSM completing a Community Needs

Assessment survey for DHHR, Office of Minority Health on Diabetes in African Americans.

Ms. Sanders also reported on the Volunteer Income Tax Assistance program conducted annually.

CSM did 115 tax forms with over $300,000 in returns for low income citizens. This was considered

a great success.

Brenda Melnik, Finance Director, distributed Financial Statements and updated the Board on financial

conditions of each program and agency overall. The Family Day Care Feeding Program is making progress signing up new people which is gradually getting it out of the “red.”

Randal related we are a little worried about the Foster Grandparent Program which has only 57 volunteers at this time and needs 63. Marcia Mullins has an action plan and recruiting is on-going. We have faith her numbers will be met. The Title XIX Waiver program is struggling and is presently in the “red” but extra attention is being paid to reverse this situation. The Aged and Disabled Waiver program is making money.

WV Green Update Randal updates board on how this is coming along. We have submitted another $20,000 grant to GOEO to hire a professional management group

to help get the non-profit established and in-line for even for funding. Randal is to keep the Board updated. This project is to ensure low income

families can achieve the latest developments in energy efficiency to help reduce their energy costs and to help train people for “green jobs.”

Right From

The Start Randal related we had found an excellent employee for this program and she was making progress. She is Sarah Johnson, R.N.